The Willow Club

BOOKINGS FOR THE WILLOW CLUB CAN BE MADE THROUGH THE SCHOOL GATEWAY PARENT APP: IF YOU ARE NOT ABLE TO GET BOOKED ON A SESSION (ESPECIALLY WEDNESDAY'S) IT IS POSSIBLE IT IS ALREADY FULLY BOOKED. PLEASE BOOK YOUR SESSIONS AS EARLY AS POSSIBLE TO SAVE DISSAPOINTMENT.

AT THE LATEST SESSIONS MUST BE BOOKED TWO WHOLE DAYS IN ADVANCE.

IT IS ALSO POSSIBLE TO CANCEL OR AMEND BOOKED SESSIONS THROUGH THE APP, AGAIN THIS MUST BE DONE A MINIMUM OF TWO WHOLE DAYS BEFORE. FOR EXAMPLE TO CANCEL A SESSION BOOKED ON A MONDAY, IT MUST BE CANCELLED USING THE APP BY THE FRIDAY BEFORE.

A CREDIT WILL BE APPLIED TO THE ACOUNT FOR ANY CANCELLED SESSIONS.

ONCE LOGGED IN GO DIRECTLY TO THE CLUBS ICON,
CLICK ON EITHER AFTER SCHOOL OR BREAKFAST CLUB
CLICK ON MAKE A BOOKING
CLICK ON THE NUMBER OF SESSIONS
YOU THEN HAVE THE OPTION TO SELECT DATES AND CHECK OUT
BOOKINGS COMPLETE

The Process for using childcare vouchers is slightly different and this process is outlined below:

Using Childcare Vouchers

1) You request the childcare vouchers via your provider.

2) The school receives notification from the provider of the amount ordered and your school gateway account is credited for this amount.

If you are using the government Tax Free Child Care Scheme the school does not receive any notification. Therefore parents should email finance@stnicholas.wilts.sch.uk to advise the date and amount of the payment made.

If you have more than one child in the school the funds will be split evenly between them unless you advise us differently.

If you want to book both breakfast club and after school club you will need to send an email to finance@stnicholas.wilts.sch.uk so that the child care voucher funds can be allocated to both Breakfast Club and After School Club payments.

3) You will receive an email from school advising that the notification has been received and that your account has been credited. You are then able to book the sessions up to the amount credited. If for any reason you want more sessions than covered by the childcare vouchers you can just pay the difference via debit card/bank transfer using the schoolgateway app. If you order more vouchers than you need the amount will sit as a credit on your account for when you do need it.

It is also possible to book sessions in advance (up to the end of the summer term if you wish!) if you know what you will need rather than just for the next month.

WILLOW CLUB TIMES

Breakfast Club:

Session One: 7.45am to 8.15am - Includes breakfast

Session Two: 8.15am to 8.45am

After School Club:

Session One: 3.05pm to 4.00pm - Includes snack

Session Two: 4.00pm to 5.00pm - Not available on a Friday

PLEASE NOTE AS FROM SEPT 2021, THE LATE PICK UP POLICY WILL RECOMMENCE AND YOU WILL BE INVOICED FROM THE FINANCE OFFICE.

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